Handles a variety of administrative & accounting support tasks, including answering phones, receiving visitors, preparing meeting rooms and providing admin support to the CEO.
Essential Duties and Responsibilities include the following.
Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• IT Services point of contact.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Scanning and filing documents in company system accurately.
• Prepares work to be accomplished by gathering and sorting documents and related information.
• Managing the company shared refrigerators on a weekly basis.
• Miscellaneous administrative support for CEO.
• Manage DocuSign for Board Member’s, Customers & Investors.
• Oversee company lunches and holiday parties.
• Plan for lunches and beverages if/when customers or suppliers are visiting.
• Orders and maintains companies logo apparel.
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