Materials Management Supervisor

At Klickitat Valley Health, we understand the importance of efficient materials management in ensuring the seamless operation of our healthcare facility.
We are currently seeking a dynamic and experienced Materials Management Supervisor to join our team and play a pivotal role in optimizing our supply chain processes.
The Materials Management Supervisor is responsible for buying both medical and non-medical supplies used throughout the District; controls and monitors warehouse inventory as well supply areas throughout the District; maintains a rapport with vendors and sales representatives; obtains quotes and researches products for best value / cost; establishes and maintains a close working relationship with key staff members in order to provide the support required; and responsible for the receiving and distribution of materials to and from the warehouse.
Assists managers with quotes for capital purchases and ensures compliance with purchasing policies and procedures.
Responsible for the review of purchasing contracts and managing the group purchasing agreements.
Supervises other staff members in the department.
Klickitat Valley Health is a rural, critical-access hospital located in scenic Goldendale, Washington only two hours from Portland along the breathtaking Columbia River Gorge.
KVH offers emergency and acute inpatient care and a full scope of ancillary services including General Surgery, Diagnostic Imaging, Laboratory, Respiratory Therapy, PT / OT, Behavioral Health, Dental, Pain Management, Optometry and Hospice.
The hospital also owns a busy, well-established primary clinic that is located on hospital campus.
Inpatient care is managed by 24/7 Hospitalist staff.
KVH employs over 300 staff.
Education: High school diploma or GED required.
Associate’s Degree preferred Materials Management Certification such as CMRP (Certified Materials & Resource Professional through AHRMM or CSCP (Certified Supply Chain Professional) through ASCM Preferred Experience: Two years of experience in supply chain, warehouse, inventory control or related environment preferred Healthcare materials management experience strongly preferred.
Supervisory experience preferred Vision, Mission and Values: Organizational vision, mission, values and strategic goals are clearly understood and demonstrated within the department.
Maintains a positive work and growth environment for all mm employees by supporting planned change.
Uses interpersonal skills to give constructive feedback/criticism in a nonjudgmental, positive and confidential manner.
Staffing/Selection: Participates with the Controller in the recruitment, interviewing and selection process of MM staffing.
Establishes and maintains work schedules to ensure proper staffing.
Responsible for the performance improvement plan and reporting for the department Receives and proofs purchase requisitions checking for correct order quantities and descriptions, department numbers, general ledger numbers and vendor numbers.
Prepares detailed purchase orders and ensures appropriate approval is obtained before ordering.
Researches and locates cost-effective alternatives and gains approval from ordering department Processes orders in an efficient manner via on-line internet accounts, through email or over the phone.
Ensures order confirmations, ETA’s, sub-item information, price or quantity changes are acquired and processed per PO.
Receives incoming freight for all departments and employees, inspects shipments for damage before accepting merchandise; verifies correct items have been sent by comparing incoming supplies and packing slips to purchase orders as applicable; resolves shipment errors or damage issues with vendor in a timely manner.
Pulls all packing slips for orders processed thru Materials Management and files for further processing.
Delivers in a timely manner all received items to the ordering department or person’s name on the box.
Manages stock by rotating and labeling inventory, monitoring use trends, making adjustments that minimize waste, and reconcile department charges to ensure all inventory is accounted for and billed correctly.
Matches packing slips with all PO’s being sure packing slips are dated as received, makes note of back orders, missed shipments, etc.
Receives and processes all PO’s associated with freight received into the Main Supply Storage Room into the materials management program on a weekly basis, ensures inventory counts and costs are as accurate as possible and PO’s are closed out in order for accounts payable (AP) to access and pay expenses in a timely manner.
Reviews, corrects, and inputs all generated departments requests for supplies removed from the Supply Storage Room by the end of each month.
Ensures all departments are charged correctly for the supplies being stocked into their separate storage areas during the month.
Performs a yearly inventory of all stock in Supply Store Room kept under the inventory general ledger number.
Ensures supply costs, item numbers and descriptions and counts are accurate before inputting final data and running final reports.
Keeps information and records accessible for review by sorting and filing documents correctly and maintains records for at least three (3) years.
Assists, trains, and mentors managers, supervisors and employees on the protocols and processes for submitting request, hard copy PO’s, requests for quotes and for general item information as needed.
Stocks clinical areas throughout District with supplies; monitors trends by item to ensure proper quantities are on hand as needed by the department with minimal waste.
Monitors out-dates ensuring that items are pulled from stock before expiration date.
Responsible to maintain purchasing contracts and to work with the group purchasing group.
In the event that the Emergency Operations Plan and Hospital Incident Command (HICs) is activated at KVH the Materials Management Supervisor will work under the Logistics Section Chief as directed to secure equipment necessary to the operation and maintain control of that equipment in ways to deemed essential to the operation as directed by the Logistics Section Chief.
If additional labor is required to support the operation the Materials Management Supervisor, Controller and Logistics Chief will work together to add labor resources from the labor pool.