Accounts Payable & Payroll Coordinator

Position Summary: The Accounts Payable (AP) & Payroll Coordinator will process accounts payable invoices while ensuring proper approvals, coding, and matching of supporting documentation.
This role reconciles vendor accounts and researches discrepancies.
Process weekly payroll including evaluating timecards, print & distribute checks.
Maintain leave balances, process hire & termination documents, and process garnishments.
Primary Responsibilities: (Must consider: 1) knowledge required; 2) problem solving; and 3) accountability.
) 70% 1.
Accounts Payable Process vendor invoices & credits, distribute for approval, ensure proper approval & supporting documentation is stored on the record, and general ledger account coding.
Process purchase order & capital project invoices.
Process monthly insurance allocations and employee expense report reimbursements.
Complete month-end closing tasks related to A/P.
Preparation for internal and external audits.
Manage the accounts payable email.
Process/distribute weekly vendor payments.
Maintain vendor accounts in good standing, analyze & reconcile vendor statements, research discrepancies, and review various reports including outstanding checks & aging.
Collect W9 forms, determine 1099 eligibility & reconcile transactions for 1099 reporting.
Process annual 1099 filing/distribution.
Maintain property tax listings & process tax invoices.
Fulfill requests from vendors for credit applications, W9’s, and tax-exempt certificates.
Suggest and implement improvements to relevant processes and procedures 25% 2.
Payroll Calculate & process weekly payroll wages, taxes, deductions, garnishments, and benefits with accuracy.
Print & distribute checks.
Maintain leave balances.
Accurate data entry of employee personnel data with appropriate documentation & approvals.
Maintain organized & confidential employee files.
Compile various reports at the end of pay periods and end of year.
Act as a resource and subject matter expert for the time keeping system Suggest and implement improvements to the relevant processes and procedures 5% 3.
Other duties as assigned.
Conditions of Employment: Must comply with all John I.
Haas, Inc.
policies and procedures, including successful passing of pre-employment background check and drug test.
Must comply with our Integrated Management System (IMS) and be trained on procedures applicable to the requirements of the position, including managing significant quality, environmental, and food safety aspects.
Work a 40-hour work week.
May work more than 8 hours a day and/or on weekends or holidays as needs arise.
Time worked over 40 hours per week will be paid as overtime.
Qualifications: (Education/Experience/Skills required of the Position) Required: (must have in order to be successful in role; without the qualification, applicant wouldn’t receive a phone interview during recruitment.
): 3 years of experience in accounts payable & 1 year of payroll experience.
Proficient in Microsoft Office Suite (including Excel and Outlook), data entry, and general office equipment such as fax and postage machines.
Experience successfully prioritizing tasks, meeting deadlines, and managing frequent interruptions.
Experience working independently and collaboratively as part of a team.
Must be detail oriented with a high degree of accuracy and accountability.
Possess excellent organizational, analytical, and interpersonal skills.
Possess knowledge of general accounting principles, procedures and terminology.
Experience adhering to matters of confidentiality.
Exhibit and support Haas’ core values: Teamwork; Passion; Integrity; Innovation; and Customer Service.
Preferred: Associate degree in business administration or accounting.
Strong understanding of Payroll functions, payroll laws, and Accounts Payable functions, including the flow of transactions & their effects on the general ledger & department budgets.
Experience processing invoices in multi-currencies, as well as, for multiple companies.
Experience working in a shared email account, and shared network electronic folders & files.
Experience in determining use tax application and determining vendor/invoice 1099 reporting eligibility.
Experience with purchase order invoicing, 2-way & 3-way matching.
Experience with ADP or PickTrace payroll programs, and an ERP accounting software program (preferably Dynamics 365).
Experience creating & using excel pivot tables.
Professional writing skills & email etiquette.
This form indicates the general nature and level of work performed by employees with this job title.
It is not designed to contain nor should it be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of all employees with this job title.
Pay: $44,800 per year with a target starting salary of $56,000 to $67,200.
Please keep in mind this range represents the range for all positions in the pay grade within which this position falls.
The actual salary offer will take into account a wide range of factors, including experience and if applicable, location.
Benefits: 401(k) + matching Medical, Dental, Vision insurance Employee assistance program Flexible spending account (FSA) Dependent care account Life, long-term care, long-term disability, and ad&d insurance 14 ½ Holidays (3 of which are “floaters” to be used when agreed to by supervisor and employee) Vacation: 2-week accrual rate when hired Sick leave: 80 hours frontloaded at beginning of calendar year, pro-rated based on start date; carryover of up to 120 hours (from one calendar year to the next) resulting in a maximum allowable accumulation of 200 hours.
Accredited Course/Education Reimbursement Potential discretionary bonus depending on company performance and individual goal completion