The HR Representative assists in the administration and day-to-day operations of the human resource department for the agency.
ESSENTIAL FUNCTIONS:
95% HUMAN RESOURCES FUNCTIONS
Act as first line of support for all inquiries from employees and managers regarding company policy and procedures
Manage employee Leaves of Absence (LOA), including correspondence, timesheet entries and tracking dates
Assist and guide managers through corrective actions and personnel investigations
Process background Character Assessments, as needed
Assist in maintaining and updating personnel files and the HRIS system, which includes scanning and filing
Assist with COVID Tracking, as required
Complete Verifications of Employment (VOEs) for current and past employees
Assist in managing unemployment claims and attending OAH hearings, as needed
Provide administrative support for HR, Payroll and Benefits
Process new hire paperwork
Assist in the management of the employee safety committee
Create First Aid and PPE kits for the branches; maintain inventory and order supplies, as needed
Maintain a working knowledge of employment laws and best practices
Sort and distribute mail; includes shipping packages, as needed
Track Exceptions to Policy (ETPs)
5% OTHER FUNCTIONS
Maintain current CPR/First Aid certification
Other projects/duties as assigned
MINIMUM QUALIFICATIONS:
At least 18 years of age.
High school diploma or GED equivalent.
Proof of eligibility to work in the United States.
Possess a valid driver’s license.
Possess an insured and safe vehicle.
Must be able to read, write, speak, and understand English.
Ability to pass a DSHS background check.
Convictions will not necessarily disqualify you from employment.
Factors such as age and time of the offense, seriousness and nature of the violation, and rehabilitation will be considered.
Satisfactory motor vehicle report.
Ability to work with minimal supervision.
Ability to work effectively under high stress/pressure situations.
Ability to work a flexible schedule, which may include early mornings, late evenings, and weekends.
Ability to initiate independent and appropriate judgement and decisions.
Generally, any combination of training and experience equivalent to two (2) years’ experience in business office or administrative assistant duties for a school, public, or non-profit agency.
Possess excellent written and spoken communication skills.
Must be a team player and maintain a positive, professional attitude.
Proven intermediate to advanced PC skills, including the Microsoft Office Suite.
Must be extremely detail oriented.
Must be able to organize and prioritize duties and/or projects.
Ability to type a minimum of 55 wpm
PHYSICAL QUALIFICATIONS
Must be able to remain in a stationary position at least 50% of the time.
Ability to occasionally move about inside the office to access file cabinets, office machinery, etc.
Ability to frequently operate a computer and other office productivity machinery, such as a copy machine or printer.
Ability to frequently communicate with employees and outside agency personnel, etc.
through phone and/or email.
Ability to occasionally reach, bend or lift up to 20 pounds, possibly more with assistance.
Ability to frequently operate a motor vehicle.
Ability to perform CPR and First Aid, as needed.
PREFERRED QUALIFICATIONS:
2 -year degree in business or HR preferred.
Previous experience working in UKG Ready (Kronos) HRIS system preferred
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