Administrative Assistant

Employment Opportunity Rosa Iturbide Human Resources Manager 509.
454.
5317 rosa.
iturbide@esd105.
org Veronica Naranjo Human Resources Director 509.
454.
2858 veronica.
naranjo@esd105.
org Position: Administrative Assistant Status: Full-time (260 days, 8 hours per day) Salary Range: $57,776 - $61,325 (annual salary) Posted Date: April 11, 2024 Starting Date: June 3, 2024 (anticipated) Location: Educational Service District 105 33 South Second Avenue, Yakima, WA 98902 Job Description and Qualifications: See below Application Procedure – Applicants apply through the ESD 105 Fast Track on-line application system at www.
esd105.
org under the Human Resources link, and ESD 105 Job Opportunities.
Medical, vision, dental, paid leave benefits and retirement options are available for employees.
More information can be found at: �� ESD105 Benefits.
Deadline to apply: April 25, 2024 Immigration Reform and Control Act Requirement: The recommended applicant, if not a current regular employee, will be required to complete an INS 1-9 form and must provide proof of employment eligibility.
Background Check: All new employees who will have unsupervised access to children must complete a satisfactory fingerprint check with the Washington State Patrol and the FBI.
All employment is considered conditional until receipt of the satisfactory background check.
Employment: ESD 105 shall provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promotion, and training.
Such equal employment opportunity shall be provided without discrimination with respect to race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.
Domestic partners registered with the state of Washington will be offered the same rights/benefits as spouses to the extent that treatment is not in conflict with state or federal law.
Inquiries regarding compliance procedures may be directed to the ESD’s Title IX/RCW28A.
640 Officer and Section 504/ADA Coordinator, Veronica Naranjo, Human Resources Director, 33 So.
Second Ave.
, Yakima, WA (509) 454-2858 ESD 105 is an Equal Opportunity Employer Vacancy Notice Administrative Assistant HR Dept.
: 04/11/2024 POSITION DESCRIPTION Job Title: Direct Supervisor: Administrative Assistant Executive Director of Student Support The Administrative Assistant provides clerical support to the assigned program and/or cooperative services.
This position will support one or more supervisors simultaneously.
Essential Job Functions: • Attends various meetings as assigned and report activities and required action, take, and transcribe accurate detailed minutes and distribute as appropriate.
• Types draft and final copies of correspondence from oral and machine dictation, and verbal and written instructions.
• Develops and maintains electronic spreadsheets and databases, assists with the preparation of reports and compiling data, reviews report for accuracy, and file and/or route reports and records for programs served.
• Accurately compiles, reviews, and edits budget data for billing purposes.
• Performs routine functions including organizing and maintaining departmental files; processing, filing, or distributing incoming and outgoing correspondence, mail, and faxes; responding to telephone calls/inquiries for all assigned staff and services; and maintaining inventory of departmental equipment and supplies, ordering same when necessary or requested.
• Receives and routes incoming telephone calls; takes and transmits messages to staff as needed.
• Maintains calendars and makes appointments for assigned staff.
• Makes travel arrangements and prepares travel expense vouchers for assigned staff.
• Attending all department and ESD meetings as requested.
Serve as liaison for supervisor in his/her absence; attend meetings and conferences when requested to relay and collect information.
• Coordinates logistics including securing facilities, meals, presenters for workshops, meetings and/or conferences.
• Prepares personal service, interim employee or other contracts for services and submit payment documentation until service is completed.
• Takes initiative, with minimal instruction, to format, produce and distribute workshop, meeting and/or conference materials.
• Set up video conference equipment for meetings.
• Works directly with supervisors to make sure time is properly allocated to the assigned programs.
Cooperate with other members of the support staff in carrying out tasks as time permits or is assigned.
Other Job Functions: A.
Performs other related duties as assigned.
Placement: 4-0 Vacancy Notice Administrative Assistant HR Dept.
: 04/11/2024 Qualifications: Required Education and Experience 1.
Three years of applicable office experience.
2.
Knowledge of and experience in telephone etiquette.
Preferred Education and Experience: 1.
AA degree, and four years of administrative support experience.
Required Skills, Knowledge and or Abilities: 1.
Ability to operate PC computers and working knowledge of various software programs preferably Word, Excel, and PowerPoint.
2.
Strong word processing and data entry skills.
3.
Ability to operate all standard office machines and equipment.
4.
Knowledge of basic accounting concepts as it relates to budget, revenue, expenses, and reconciliation.
5.
Must have high self-motivation and initiative skills in accomplishing required responsibilities.
6.
Demonstrated ability to organize, prioritize, and follow through on a variety of tasks and assignments simultaneously.
7.
Must have good human relations and interpersonal skills.
8.
Demonstrated ability to work well in a variety of settings with management, office personnel, and the public, both individually and in a team setting.
9.
Excellent verbal and written communication skills.
10.
Ability to lift or move objects up to 45 pounds.
11.
Access to reliable transportation and willingness to travel, if necessary.
Physical Demands The usual and customary methods of performing the job’s functions require the following conditions: • Significant: (sitting, talking, hearing, walking, vision, color vision, peripheral/depth perception, ability to adjust focus, grasping, handling paperwork, repetitive motion, use of a personal computer, looking at a computer monitor, lifting up to 10 pounds) • Frequent: (standing, bending, carrying; use of phone; use of copy machine) • Occasional: (driving, lifting over 10 pounds up to 45 pounds, reaching above the shoulder, use of fax machine and printers) Significant - Occupation requires this activity more than 66% of time (5.
5+ hrs/day) Frequent - Occupation requires this activity from 33% to 66% of time (2.
5 to 5.
5+ hrs/day) Occasional - Occupation requires this activity up to 33% of time (0 to 2.
5+ hrs/day) The statements contained in this job description reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, the scope of responsibilities, and the physical demands, but should not be considered an all-inclusive listing of the work requirements.
Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
Changes to the position description may be made at the discretion of the employer.